It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company.

We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Being part of the Dutch Family

You are adaptable, a servant leader, and community-minded. You view yourself as an unfinished product on the constant pursuit of personal and professional development.

We rely on our people to uphold our core values of speed, quality, and service to protect our culture and ensure our growth remains limitless!

Dutch Bros' mission statement

We are a fun-loving, mind-blowing company that makes a massive difference one cup at a time.

We love people and we love OUR people! Here’s what we offer

Here at Dutch Bros, we want our employees to feel valued, and we recognize there's more to value than a salary. The following benefits and perks were hand-picked to cater to our diverse employee base :

Medical / Dental / Vision / Short Term Disability / Life insurance

Paid Sick Days

401(k) plan with employer match after one year of employment

Education Benefit Program

Vacation / Floating Holidays / Paid Time Off

Paid Parental Leave

Paid Volunteer Days

Various employee discounts

Office perks, such as hi-lo desks, snacks provided daily, casual dress code, and an in-house coffee bar with a dedicated Broista

Position Overview

The primary role of the Lease Coordinator is to support the Property Management team with all day-to-day tasks and projects.

The Property Management team monitors leases and critical dates for company real estate, and works with landlords and co-tenants for all site matters.

They also create reports and analyses for company leadership and work cross-collaboratively with the Facilities, Legal, Field Operations, and Accounting departments.

Lease Coordinator tasks include recording lease administration activities, monitoring workflow tracking system, auditing leases, coordinating with other departments, drafting analyses and summaries, and other related tasks.

The ideal candidate has an interest in Real Estate Management and would like to grow their career in this field.

Key Result Areas (KRAs)

Provide administrative, systems, and customer support to the Property Management team and its customers :

Maintain real estate database (and associated files) in an organized filing system, according to company standard

Ensure all prescribed lease information is accurate and current

Receive and process jurisdictional or other notices in a timely manner, expediting urgent situations as needed

Demonstrate consistently high-quality customer service and documentation across the Lease Administration team

Serve as the point person for any internal or external questions and requests regarding the Lease Administration team

Assist with developing and maintaining information processing procedures in Lucernex, including changes to the system database as appropriate

Develop and maintain processes in support of the flow of information among the department and cross-functional teams

Related duties, as assigned

Receive new leases and coordinate each step in the process, from lease receipt through arrangement of payments :

Receive and record all new leases

Ensure a seamless transition from new development turnover to active lease management status

Ensure timely initiation of rent and related payments

Coordinate with landlords, New Development, Legal, and Accounting to ensure that all required documentation is received and recorded according to procedure

Ensure rent and ancillary payments are initiated on time

Work with Facilities and other teams regarding information to establish new shop vendor services in a timely manner, including thorough documentation of landlord vs.

tenant responsibilities

Complete, or facilitate the completion of, abstracts of new leases and related contracts in Lucernex

Receive and record changes to existing lease renewals, ensuring status and payment changes are communicated to key stakeholders :

Receive and record changes to lease renewals, including terminations, amendments, and other ancillary real estate agreements, associated files, and documents

Assist with maintaining reports (internal and external) and other sources of information that rely on lease dates or rent information to facilitate repair, maintenance, and capital investment strategy decisions;

provide periodic updates, as requested

Complete, or facilitate the completion of, abstracts of new or revised agreements in Lucernex

Other duties as assigned

Job Qualifications

Associate’s Degree and 1-year of administration experience, or 3 years total of related experience, required

Strong analytical and communication skills, including oral / written presentation skills

Aptitude for researching, understanding, and interpreting leases and related legal language

Attention to detail and accuracy. Incumbent will need to be flexible to adjust to changing needs of the department

Excel, OneNote, Gmail, and Monday.com experience preferred

Lucernex experience preferred

Skills : Lease Administration

Lease Administration

Technology Qualification

Analytical Thinking

Communication

Customer Service

Detail-Oriented

Organization

Time Management

Regulatory Law

Physical Requirements

Occasionally move or lift office items

Must be able to work in an office environment

Must be able to communicate in an effective manner to perform job duties

Vision must be good or corrected in order to perform essential job duties

Hearing must be good or corrected in order to have the ability to understand information to perform essential job duties

Ability to read and write in English in order to process paperwork and follow up on any actions necessary

Constantly operates a computer and other office productivity machinery, such as calculators, copy machines, computers, and office equipment

Location and In-Office Requirements

This position is located in the Greater Phoenix area and is required to be in the office 4 days per week (Mon-Thurs)

Compensation : $27.45 - DOE

$27.45 - DOE

If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!

Last updated : 2024-05-12